General Description

Position: Executive Assistant to the CEO

Pay: $23.00 - $25.00/hour

Duration: Temp to Hire (Long-term)

Schedule: Full-time / Monday through Friday 8:00am to 5:00pm

Main Duties:

* Answer incoming calls

* Screen emails and phone/text messages throughout the day

- Prioritize important information/needs

- Decipher what the Assistant can handle versus forwarding to CEO

- Return calls/messages and correspond to emails

* Provide Executive Administrative Support to the CEO, including:

- Manage complex schedule

- Calendar management

- Resolve any scheduling issues

- Schedule various meetings

- Daily / Weekly reminders about meetings and upcoming events

- Coordinate travel arrangements (Flights & Hotels)

* Prepare for meetings and presentations

* Working in MS Suites (Word / Excel / Outlook / Teams)

* Manage ad hoc projects including tracking and updates

* Draft correspondence/memos on behalf of the CEO

* Take notes during various meetings and while on phone calls or Zoom

* Generating reports and gathering data as requested

* Run errands as needed

Skills / Qualifications:

* A minimum of 1-2 years of prior Executive Assistant/Administrative/Reception/Secretarial experience

* A High School diploma or Bachelor's Degree (preferred)

* Highly Organized and detail-oriented

* Effective communication

* Very high level of confidentiality

* Ability to prioritize tasks

* Tech saavy

* Good phone etiquette

* Works independently

* Trustworthy

* Problem solving ability

* Professional demeanor

* Workable knowledge of Microsoft Outlook, Excel, Word

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.